- Web sites and applications covered Our applications and web sites may contain links to other web sites. The information practices or the content of such other web sites is governed by the privacy statements or policy of such other web sites. Our company encourages you to review the privacy statements/policy of other web sites to understand their information practices.
- Information collected When expressing an interest in obtaining additional information about our services or registering to use our services, we may require you to provide contact information, such as your name, your company name, a phone number, or email address. When purchasing our services, we may require you to provide our company with billing information, such as a billing address, credit card number, or the number of employees within your organization (“Billing Information”). We may also ask you to provide additional information to help us determine which product or service is appropriate for your use case.As you navigate our company’s web sites and applications, we may also collect information through the use of commonly used information-gathering tools, such as cookies and web beacons (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on our company’s web sites (such as the web pages viewed and the links clicked).
- Use of information collected Our company uses your data to provide you with requested services. For example, if you fill out a “Contact Me” web form, our company will use the information provided to contact you about your interest in our services.Our company may also use your data for marketing purposes. For example, our company may your data to inform you about available products and services.We use credit card information solely to collect payment from prospective customers. We use Web Site Navigational Information to operate and improve our company’s web sites.
- Public forums, refer a friend, and customer testimonials We may provide bulletin boards, blogs, or chat rooms on our company’s web sites. Any personal or corporate information you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. We are not responsible for the personal information you choose to submit in these forums.Customers and visitors may elect to use our company’s referral program to inform friends about our company’s web sites. When using the referral program, our company requests the friend’s name and email address. We may send the friend a one-time email inviting them to visit our company’s web sites.We may post a list of customers and testimonials on our company’s web sites that contain information such as customer names and titles. We will obtain the consent of each customer prior to posting any information on such a list or posting testimonials.
- International transfer of information collected All data currently stored on our servers is subject to any applicable laws/regulations within the region where the server is hosted. Please contact [email protected] with any data residency specific requirements. Data loaded into our services will not be transferred to another region without your permission.
- Communications preferences You may send a request to opt out of receiving any marketing and/or sales communications to [email protected]. Customers cannot opt out of receiving transactional emails related to subscribed services.
- Correcting and updating your information To update billing or other customer Information or to have information deleted, please email [email protected]. To discontinue your account and to have information you maintained in the Services returned to you, please email [email protected]. Requests to access, change, or delete your information will be handled within 30 days of written request.
- Customer Data Customers may electronically submit data or information to the services for hosting and processing purposes (“Customer Data”). We will not review, share, distribute, or reference any such customer data except as required by law. We may access customer data only for the purpose of providing the services, preventing or addressing service or technical problems, at a customer’s request in connection with customer support matters, or as may be required by law.
- Security We use robust security measures to protect customer data from unauthorized access, maintain data accuracy, and help ensure the appropriate use of customer data. We host our web sites and applications in a secure server environments that uses firewalls, intrusion detection systems, and other advanced technology to prevent interference or access from outside intruders. Customers are responsible for maintaining the security and confidentiality of their usernames and passwords. All passwords are encrypted using one way encryption mechanisms and are encrypted both while in transit and at rest.
- Data Storage We use certified third hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run our services. Although we own the code, databases, and all rights to our applications, you retain all rights to your data. Our primary hosting partner is AWS (Amazon Web Services). We do an annual audit of AWS to ensure compliance with standards/regulations including GDPR, SOC 2 and ISO 27001. See https://aws.amazon.com/compliance/programs/ for additional information. We also geolocate data within AWS to ensure compliance with GDPR (e.g., EU customers are hosted within EU data center facilities).
- Google Integration The Google Slides export feature requires permissions to view and manage Google Drive files and folders that you have opened or created using our services. By utilizing this service, you agree to allow our services access to your Google Drive directories to create, manage, and upload files created by our services. We adhere to Google API Services User Data Policy, including the Limited Use requirements.
- Your California Privacy Rights If you are a California resident, California Civil Code Section 1798.83 permits you to request and obtain from us once a year, free of charge, information about the personal information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year. If applicable, this information would include a list of the categories of personal information that was shared and the names and addresses of all third parties with which we shared information in the immediately preceding calendar year. If you do not want your name and contact information to be shared with any company or organization, you may notify us at any time by emailing us at [email protected].
- GDPR The General Data Protection Regulation (GDPR) is a set of laws enacted in the EU in 2018. GDPR has specific requirements regarding data processing and transfer of data out of the EU. Our company has a consistent level of data protection and security across our organization which we have extended to ensure GDPR compliancy. A complete GDPR statement can be obtained by emailing [email protected].
- We do not directly source personal data from individuals. Personal data may be fed from your EMPLOYER’s (defined as current or former employer) HR systems. Please contact your EMPLOYER with any privacy related concerns. Your EMPLOYER owns all data on our systems and can purge data as required from our services.
- We are subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) and will comply with all legal requests.
- We will comply with any privacy-related rulings against your EMPLOYER (including the results of binding arbitration).
- We will not transfer data to third parties unless directed by EMPLOYER (owner of the HR data).
- In the context of an onward transfer, we have responsibility for the processing of personal information we receive under privacy principles including the Privacy Shield, and subsequently transfers to a third party acting as an agent on our behalf. We shall remain liable under the Principles if an agent processes such personal information in a manner inconsistent with the Principles, unless we prove that we are not responsible for the event giving rise to the damage.
Last Updated May 5, 2023 (Revision 3.0.0)